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Substitute Clerical / Administrative Assistant

This job has been closed

Summary Information:
Employer: Wichita Public Schools
Position Type: Admin./Support
Categories: Administrative Assistant/Clerk
School / Org: Wichita Public Schools
Location Wichita, Kansas
FTE: 1
No. of Positions: 1
Reference #: EAN12396
Posting Date: 20 October 2017
Closing Date: Open Until Filled

Wichita Public Schools is seeking qualified applicants for the following position(s):

Substitute Clerical / Administrative Assistant

Location: Multiple Locations

Position Function: Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail.

Essential Performance Responsibilities:
- Assists with copying and distribution of documents and other materials for administrative and clerical staff
- Assist in purchasing equipment and maintain inventory of current office equipment
- Maintain databases, spreadsheets, letters/memos and presentations
- Serve as Receptionist to the building, Secretary to the building administrator(s) and as designated for the staff
- Perform all tasks required in the accounting of building personnel (payroll, evaluations, records, etc.)
- Perform all tasks required in the accounting of school pupils (class lists, permanent records, enter, exits, etc.)
- Perform and handle all duties related to enrollment or pre-enrollment, including summer school, kindergarten orientation, and magnet schools
- Collect moneys, writes receipts, and maintain district bookkeeping
- Maintain all accounting of transportation of students: field trips and bus routes
- Perform health room duties as allowed by board policy
- Maintain copier, office machines, and vending machines
- Order, account for, and distribute needed supplies
- Perform duties related to textbook ordering, inventory, returns, and rebinding; the Clerk or Librarian is typically designated at the Textbook Inventory Designee and trained in Destiny
- Keep an up-to-date inventory of equipment and keys
- Assemble and distribute student and community information
- Maintain changes and corrections to classified time clock information through PeopleSoft

Additional Duties: Assists with additional duties as assigned by Supervisor.

Equipment: This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with USD 259’s guidelines for equipment use.

Travel: Limited travel between schools and central offices may be required.

Physical and Mental Demands:
- Work in standard office and school building environments

Knowledge, Skills, and Abilities:
- Ability to communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
- Intermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
- Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
- Ability to communicate effectively with a supervisor when their discretion is needed
- Ability to provide exceptional customer service
- Displays eagerness and the ability to learn new methods, procedures, and techniques
- Displays a significant degree of professionalism and confidentiality
- Ability to conform to proper standards of professional dress and appearance
- Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

- Contact with personnel within the district and with customers and vendors
- Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
- Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
- Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
- Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Employee Punctuality and Appearance:
- In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
- Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator
- All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile:
- A High School education or GED
- A minimum of six months experience are required for this position

FLSA Status: Non-Exempt

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The job posting above from Wichita Public Schools may require certification levels, qualifications or eligibility requirements for being employed in the United States or the state of Kansas. DO NOT apply or send unsolicited resumes if you do not meet the requirements listed by Wichita Public Schools in their postings.

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