School Office Manager

Summary Information:
Employer: Leadership Public Schools
Position Type: Admin./Support
Categories: Manager (Department)
School / Org: Leadership Public Schools
Location San Francisco, California
FTE: see details
No. of Positions: 1
Posting Date: 27 September 2017
Closing Date: Open Until Filled

Details:
Leadership Public Schools

School Office Manager

The School Office Manager supports the Principal by performing complex, specialized clerical activities to manage the school office. He/she prepares and maintains data, files and records; reviews and verifies the accuracy and completeness of various student documents and data; maintains student and attendance information systems; distributes mail; answers phones and responds to inquiries. The School Office Manager is a fulltime, non-exempt, year round position reporting to the Principal.

Responsibilities:
Demonstrates good understanding of confidentiality when typing confidential documents and maintaining files (such as school personnel, evaluation and other confidential correspondence)
Manages all aspects of attendance and student records (set up and maintain student database and attendance records)
Maintains calendar for principal and school
Handles schedules and juggles multiple priorities and tasks
Screens principal's mail and responds to all mail which can be handled at clerical level
Prepares and processes principal's correspondence, including handling dictation, typing, filing and other communications and record keeping processes
Coordinates and/or handles distribution of correspondence
Proofreads reports and documents for accuracy, completeness and conformance to established procedures and audit requirements, including Official Transcripts and attendance documents
Duplicates and distributes a variety of records, reports and other materials as directed
Takes incoming calls and makes necessary outgoing calls, receives visitors and parents, answers questions or directs to appropriate resource
Facilitates communication among staff, students, district personnel and others as required
Maintains inventory of office and school supplies: requisitions, receives and distributes materials and supplies according to established procedures
Manages substitute teacher process
Demonstrates knowledge of and support for LPS mission, vision, standards, policies and procedures, confidentiality standards and the code of ethical behavior.
Performs related duties as assigned

Qualifications :
AA degree or equivalent work experience
Five years of experience in a fast-paced administrative support position, experience in a school front office preferable
Proficiency with Microsoft Office
Spanish fluency
Efficient office management capacity
Gracious receptionist and telephone techniques and etiquette
Effective communicate both orally and in writing using correct English usage, grammar, spelling, punctuation and vocabulary
Professional attitude and appearance to meet school standards
Ability to perform complex, specialized clerical work involving independent judgment and requiring speed and accuracy
Establish and maintain cooperative and effective working relationships with others
Make mathematical computations quickly and accurately
Meet schedules and time lines
Interpersonal skills using tact, patience and courtesy
Ability to work effectively with constant interruptions
Physical ability to operate a computer keyboard and office equipment
Physical ability to lift light objects, kneel, bend and reach overhead


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The job posting above from Leadership Public Schools may require certification levels, qualifications or eligibility requirements for being employed in the United States or the state of California. DO NOT apply or send unsolicited resumes if you do not meet the requirements listed by Leadership Public Schools in their postings.

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